Payrun Shortcuts

Using keyboard shortcuts will help you to quickly and easily navigate around the payrun.

With a little practice, shortcuts can be far more efficient than a mouse in the process of payrun entry.

The steps below describe a typical payrun, navigating mostly via the keyboard.

On the ribbon Bar click on Settings:


In the left panel of the Settings window click on Payrun:

Here you can also customise the following system preferences.

 

Field Explanation
Employee number padded If this option is ticked, when using the F8 shortcut you need to enter only the significant portion of the employee number to find the employee.
For example, with an employee number 000522, you would only need to enter 522.
Payrun starting node This node is the default screen which will appear when you load an employee into the payrun using either the mouse or the F8 shortcut.


  1. Compile a list of employee numbers for the employees to be paid.
  2. In your payrun, proceed to the Employee Pool.
  3. If using Pay Period Cycle (PPC) sets, only employees in that PPC will be in the employee pool.
  4. If not using PPC's from any point in the payrun entry screen, press F8 to move to the Employee Selector.
  5. Type in the number of the first employee to pay, then press Enter.
    The selected employee will be added into the payrun, their details will be loaded under Employees to Pay in the left hand pane, and the Payrun starting node will be selected.
  6. To select a different node on the left, use the shortcuts indicated in brackets. For example, to switch to the (L)eave screen, press Alt+L.
  7. You now have several options, depending on what you want to do:
  • Use the down arrow to start a new line on the pay items screen. In the blank line, begin typing the required code, e.g. to add the pay item P01 Ordinary Time type P01.
    Press the Tab key when the required pay item is displayed.
  • Use the Tab key to move to the right on the selected line, and begin typing at the required field, e.g. to enter 38 hours, tab to the hrs/unit field and begin typing 38.
    Press the Tab key to continue entering data on that line.
  • Use the down arrow to save and create a new blank line when ready.
  • To move to a different screen, use the shortcuts indicated in brackets on the left. For example, to switch to the Ded(u)ctions screen, press Alt+U.
  • Select the employee's name on the left (just below the employee's to pay node), press Alt+V.
    The right hand pane displays View employee totals.
  • To move to one of the other tabs, press F6, then use the left and right arrows to move between the tabs.
    For example to preview a payslip, press F6, then arrow right twice.